INTERNATIONAL CENTER FOR INFORMATION MANAGEMENT, SYSTEMS, AND SERVICES (ICIMSS)
INTERNATIONAL CENTER FOR INFORMATION MANAGEMENT, SYSTEMS, AND SERVICES (ICIMSS)
The Association under the name the International Center for Information Management, Systems, and Services (ICIMSS), hereinafter referred to as the Association, is a voluntary, autonomous, and permanent association with the following objectives:
Disseminate knowledge referring to the Information Society, the European Union, and international cooperation,
Support scientific research works in information science and culture in general,
Support research in European integration and international cooperation,
Facilitate the promotion of understanding of other cultures and their traditions.
The registered seat of the Association is Toruń, Poland.
The Association operates on the basis of the Act on Associations (1989 Journal of Laws, item 104 with subsequent amendments) and the Statute.
The Association may be a member of state and international organizations whose objectives correspond to those of the Association.
The area of the Association’s activities covers the territory of the Republic of Poland. In order to fulfill its objectives properly the Association may operate outsider the Republic of Poland according to the local law.
The Association is established for an unlimited period of time.
The Association fulfills its objectives through the following:
Conducting research works,
Organizing training sessions, workshops, seminars, and conferences,
Organizing cultural, educational, and tourist events and exhibitions,
Giving opinions on solutions applicable in culture and education institutions at various levels connected with the implementation of the Association’s objectives,
Carrying out and supporting publishing activities related to the Association’s objectives,
Establishing and managing scholarship funds,
Organizing occupational practicum sessions for students,
Conducting educational activities for region residents.
The Association shall fulfill its objectives through unpaid work of its members. It may, however, employ staff in order to conduct its activities and wider activities.
Members of the Association
An ordinary member of the Association shall be major citizen of the Republic of Poland and a citizen of another country who shall submit membership declaration supported by two members of the Association. The Association membership shall be acquired after the candidacy is approved by the Management Board of the Association.
Founding Members of the Association shall acquire the status of members.
Members of the Association undertake the following responsibilities:
Act for the realization of statute objectives of the Association,
Securing the Association’s good name,
Follow the provisions of the statute,
Pay membership fees according the applicable resolution of the General Meeting of Members.
Members of the Association shall be entitled to the following:
Participate in activities of the Association and receive full information on its initiatives,
Enjoy both, eligibility election law and electoral franchise election law,
Bring forward motions to the bodies of the Association.
Loss of membership shall be the result of the following:
Giving up the membership by submitting a written statement to the Management Bard,
Exclusion of a member on the basis of the Management Board resolution for non-fulfillment of the membership duties and obligations stipulated in §10, item 1,
Excluding from the members’ list as a result of death of a member.
Resolution on the exclusion of members shall be adopted by the Management Board.
There is the right to appeal against the Management Board resolution excluding a member to the General Meeting of Members; it shall be submitted not later than within 14 days from the day of receiving the Management Board decision on the issue. Resolution of the General Meeting of Members shall be final.
Governing Bodies of the Association
Governing Bodies of the Association shall be:
General Meeting of Members,
Director and the Management Board,
Term of office of all governing bodies shall be five years.
Resolution of the governing bodies of the Association shall be adopted by an ordinary majority of votes when at least 50% of members entitled to vote are present, unless further Statute provisions provide otherwise.
If in the first date of convening the General meeting of Members there is no quorum referred to in item 1, then in the second term of the Meeting resolutions can be adopted by an ordinary majority of votes regardless of the number of members present. The second date of the Meeting shall be stipulated in the notice on the first date of the Meeting and cannot be appointed earlier than one hour before its commencement.
The General Meeting of Members shall be the highest governing body of the Association.
All members of the Association who are on the list of the Association members on the day of taking the decision on convening the Meeting shall have the right to participate in the General Meeting of Members. Each member shall have one vote.
The General Meeting of Members shall be convened by the Management Board of the Association not later than within 2 years from the previous General Meeting of Members. The Management Board shall inform all the members about the date, place, and the proposed agenda at least two weeks before the appointed day.
Apart from that, the General Meeting of Members shall be convened by the Management Board on its own initiative, upon the motion of the Audit Commission or a quarter of members of the Association within the period not longer than 30 days from the day of submitting the motion by them.
The General Meeting of Members shall have the following powers:
Adopting amendments to the Statute of the Association,
Adopting by-laws of the General Meeting of Members,
Establishing the amounts of membership fees,
Electing members of the Management Board and the Audit Commission,
Approving reports of the Management Board and the Audit Commission,
Approving officially the Management Board,
Taking decision regarding appeals against the Management Board decisions on exclusion of a member,
Adopting the resolution on the dissolution of the Association.
Amendments to the Statute and the dissolution of the Association shall require absolute majority of votes when at least 50% of the Association members are present.
The Management Board shall consist of 3 to 7 members elected by the General Meeting of Members.
The Management Board shall appoint from its members the Director, one or two Vice-Directors, and the Secretary.
The Management Board shall be established at the first meeting after the elections. Detailed principles of the Management Board activities shall be stipulated in the by-laws.
The Management Board shall have in particular the following powers:
Representing the Association and acting on its behalf,
Managing the current activities of the Association,
Adopting the by-law,
Accepting new members of the Association,
Recalling members of the Association,
Convening the General Meeting of Members.
The Director or during her/his absence two of the Management Board members shall have the right to incur property liabilities and submit declarations of will on the behalf of the Association.
The Management Board shall have the right to grant powers of attorney to persons managing the activities of the Association to act on the behalf of the Association.
The Audit Commission shall be the body carrying out internal audits.
The Audit Commission shall consist of 3 to 5 members elected by the General Meeting of Members.
The Audit Commission shall appoint the chairperson of the Commission from its members.
The Audit Commission shall have the following powers:
Inspecting current activities of the Association,
Bringing forward at the General Meeting of Members a motion to approve officially the Management Board,
Putting forward a motion to convene the General Meeting of Members,
Approving its own by-law.
In case of the reduction in number of the elected governing bodies’ members during the term in office, a new member may be co-opted. The co-option shall be carried out by the remaining members of the body whose composition has been reduced. No more than 50% of the members of the body may be appointed in this manner.
Property of the Association
Property of the Association shall be established from members’ fees, grants, donations, subsidies, inheritances with lock stock and barrel, legacies, income from the Association’s own activities (including implementation of international projects) and public donations.
Dissolution of the Association
The Association shall be dissolved on the basis of the resolution of the General Meeting of Members or in a different manner stipulated by law.
The resolution of the General Meeting of Members on the dissolution of the Association shall stipulate the manner of its liquidation and the allocation of its property.
The law on associations stall be applied in matters not regulated by the Statute.